ADVERSE WEATHER POLICY – CASUAL GOLF

Introduction

Closure of the Golf Course may be necessary at certain times due to the state of the Course; prevailing weather conditions; or other special circumstances. This action is taken either to prevent damage to the Course or to ensure the safety of golfers and other persons on the Course.

The purpose of this document is to lay down the Club’s policy for Course Closure, to detail procedures for its implementation and to define and allocate responsibilities.

Conditions for Course Closure

1. Action to close the Course may be taken for the following reasons:

(a) Flooding or Waterlogging of the Course
Flooding or waterlogging of areas of the Course, in particular the greens, during or following heavy periods of precipitation may make the Course unplayable and to allow golfers onto the Course in such conditions may cause damage to the turf and playing surfaces.
Note: A good indicator of the need to close the Course at such times is when surface water appears or is lying on the practice putting green in front of the secretary’s office is waterlogged. A course inspection would, however, usually be needed to confirm this.

(b) Lying Snow or Heavy Frost

Play is not possible when snow or heavy frost is lying on the Course and should not be permitted until all playing areas are clear.
Note: Turf on the Course, especially on the greens, is particularly susceptible to damage when frozen sub-soil is thawing. Play should never be allowed at these times, although the use of temporary greens can provide an alternate solution.

(c) Electrical Storms

Lightning strikes can present a major danger to golfers in the open on the Course. When thunderstorms are present or imminent positive action needs to be taken to ensure that golfers are aware of the danger, take shelter or leave the Course and that play is suspended promptly.
Note: Thunderstorms can be heard from some distance and, on occasion, can be in the vicinity but not affect the Course. The person responsible for Course Closure must carefully observe the prevailing weather conditions (wind speed and direction, etc.) before taking action. An over-zealous or hasty decision may be regretted later.

(d) Fog and Mist (Trial Fog Policy – To run until the end of the year)

In order to meet our health and safety responsibilities members & visitors MUST take due care when deciding to play the course as it may not always be "officially" closed due to adverse weather.

A particular example is in the case of fog. This can be of variable density at different times and parts of the course and is therefore difficult to legislate for all circumstances. The Committee offers the following as a guideline only.
No Play should take place on the course if players cannot clearly see the red/white markers from the yellow tees on first & tenth tees.
These posts are positioned approximately 175 yds. from the Yellow blocks on the left hand side of the rough of each hole.

 

Red & White Posts

 

Players should NOT tee off under these circumstances and should wait for the fog to lift/clear. Whilst on the course players must use their own judgement on whether or not to continue to play based on the distances outlined above. Please note that anyone deciding to play the course when fog is present does so at their own risk and will NOT be covered by our insurers should an accident occur.

(e) Special Circumstances

Certain special circumstances may necessitate the total or partial (i.e. specific holes) closure of the Course, for example maintenance and major project works, accidents, emergencies and/or police activity.

Course Closure procedure.

2. Responsibility for Closure

The Greens Team Leader, normally in consultation with the Managing Secretary, has the authority to close and re-open the Course. In the absence of the Team Leader, this authority is delegated to the Senior Greens Staff on duty or to the Golf Professional on duty or Managing Secretary. When neither Course Staff, Professional nor the Managing Secretary are available the action may be authorised by;
(a) The Greens Chairman; or
(b) a member of the Management or Course Committees.

3. Course Closure – Action to be taken

(a) Once the decision to close the Course has been made, the official responsible for the decision is to ensure that:
(i) The “Course Closed” sign is placed on the board at the entrance to the Car Park, the path to the putting green, the Course Information Line (01749 840570) and Club Website have been updated.
(ii) The Club Office Staff, Club Professional, House Staff and Caterer are advised of the action taken.
(b) Whenever a major tournament or competition is about to begin or is in progress, the official responsible for the decision is to inform the event organiser at the earliest opportunity.
(c) If the reason for closure implies a threat or danger to golfers already on the Course, the official responsible for the decision is to take immediate action by sounding the klaxon, located in the Pro shop, in terms of the Club’s Klaxon Policy.
(d) When the Course is re-opened the official responsible for the decision is to ensure that the actions referred to in 5(a), (b) and (c) above are reversed.

4. Course Closure – Review Policy

(a) Flooding or Waterlogging of the Course
On an two hourly basis from 8.30 am to 12.00 pm in winter; and
On a two hourly basis from 7.00 am to 4.00 pm in Summer.

(b) Lying Snow or Heavy Frost
At 8.00 am, 10.00 am and 12.00 and 14.00 pm daily.

(c) Electrical Storms
On a half-hourly basis from commencement of the storm to conclusion of the storm.
(d) Fog and Mist
On an hourly or ad hoc basis, whichever is deemed most appropriate?
(e) Special Circumstances
On an ad hoc basis, depending on circumstances.


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